Link with purchasing sytems
By using data links between systems, many organizations can make handling procurement processes more efficient. Linking is done via a so-called OCI (Open Cataloque Interface). An OCI service makes it possible to order from a supplier via a special link within your own ERP package. The authorization and processing of invoices can also be done automatically via your own ERP package.
Ordering via OCI on Topgeschenken.nl
Topgeschenken.nl has developed OCI links that make it possible to link our web shops and have them communicate with an external OCI service or ERP package of our clients. By using this link, clients order directly from their own purchasing system in the Topgeschenken.nl webshops.
To further clarify the application, here is an overview:
- The client logs in to their own purchasing system and clicks on the link to the Topgeschenken.nl webshop.
- There is an automatic login to our webshop.
- The buyer chooses a desired product and fills in the required details.
- After placing the order or after logging out, the order taker enters the OCI environment again and other work can be resumed in this system. The order can go through any established authorization steps.
- The order, after possible approval, is reported back to the webshop in combination with a unique order number and automatically placed with Topgeschenken.nl
- When the order is digitally invoiced, the unique order number is automatically matched in your own OCI environment and booked in the right place.
Benefits of an OCI link with Topgeschenken.nl
The benefits of creating an OCI link between you and our system are:
- No more manual actions are needed to enter or process orders in your own purchasing system.
- Placed orders immediately become part of your own purchasing system, so there is always up-to-date insight into the commitments made.
- The authorization steps within the organization can be followed because work is done through the own procurement system.
- Because the NZI coding is also included in the OCI message, all orders can be booked directly and correctly.
- Through e-billing, the order number is sent along with the invoice. This makes it possible to have an automatic match in the OCI environment
If desired, the account can be tailored to your needs. With a business account, you can benefit from various additional options:
- Add a free card with personal text and your company logo to your order
- Manage your own orderers and locations
- Tailor the assortment to your needs or budget
- Each branch a separate invoice? Or just one collective invoice? You name it!
- Options for specifying cost center or PO numbers. These are shown on the invoice.
- Electronic invoicing
Do you work with a purchasing system? We can link to that as well, we are open to all possibilities! Feel free to contact us, we are happy to help you.